PRIVACY POLICY

1. Introduction

The Last Great Hunt (TLGH) is committed to protecting the privacy and security of personal information. This Privacy Policy outlines how we collect, use, disclose, and manage personal data in alignment with our organisational structure and values.

2. Scope

This policy applies to all Hunters (staff, artists, and collaborators), Board members, donors, and any other individuals whose personal information is collected or managed by TLGH.

3. Personal Information We Collect

We may collect the following types of personal information:

  • Contact details (name, address, phone number, email)

  • Employment information (role, salary, performance reviews)

  • Financial information (bank details, tax file numbers)

  • Artistic and project-related information

  • Donor information (donation history, contact preferences)

  • Any other personal information relevant to our operations

4. How We Collect Personal Information

Personal information is collected through:

  • Employment and contractor agreements

  • Project and program participation

  • Communication with TLGH (emails, phone calls, meetings)

  • Financial transactions and reimbursements

  • Marketing and promotional activities

  • Donations and donor engagement activities

5. Use of Personal Information

We use personal information to:

  • Manage employment and contractor relationships

  • Facilitate project and program participation

  • Process financial transactions and reimbursements

  • Communicate with Hunters, stakeholders, donors, and the public

  • Ensure compliance with legal and regulatory requirements

  • Manage donor relationships and acknowledge contributions

6. Disclosure of Personal Information

Personal information may be disclosed to:

  • Internal circles (e.g., Finance Circle, People Matters Circle) for operational purposes

  • External service providers (e.g., IT services) who support our operations

  • Regulatory bodies as required by law

  • Other parties with the individual's consent

7. Security of Personal Information

We take reasonable steps to protect personal information from misuse, loss, unauthorized access, modification, or disclosure. This includes physical, electronic, and procedural safeguards. Sensitive information will not be shared without consent, and appropriate measures will be taken to ensure the security of personal data.

8. Access and Correction of Personal Information

Individuals have the right to access and correct their personal information held by TLGH. Requests for access or correction should be directed to the People Matters Circle.

9. Retention and Disposal of Personal Information

Personal information is retained for as long as necessary to fulfill the purposes outlined in this policy or as required by law. When no longer needed, personal information will be securely destroyed or de-identified.

10. Privacy Contact Information

For questions or concerns regarding this Privacy Policy, or to make a request related to personal information, please contact the People Matters Circle at admin@thelastgreathunt.com.

11. Policy Review

This Privacy Policy will be reviewed annually and updated as necessary to reflect changes in our practices or legal requirements.